6 Reasons Why Project Managers Prefer PSA Software
Professional Services Automation Software solutions automate repetitive steps of the project management cycle so that professional services providers and project managers can be more strategic in handling a project and managing its outcome.
A Professional Services Automation Software solution is an essential part of a Project Manager’s toolbox for managing and shipping high-quality, agile projects in a fast-paced, collaborative environment.
Project Managers understand that the complexity of the present-day projects cannot afford inefficiencies in the planning and costing aspects, especially for engagements that last for more than a few months.
A Professional Services Automation software helps Project Managers and Professional Services providers handle such complex projects by providing modules such as Proposal Management module, Resource Management software, Timesheet Management software, and modules to manage Project Financials and Project Margins.
Automating multiple parts of the project management lifecycle keeps rising per scope and coverage, making Professional Services Automation software solutions indispensable, right from opportunity creation to project completion.
Here are some reasons why Project Managers prefer a Professional Services Automation software solution:
1.It helps close opportunities quickly: Any project begins with an opportunity creation and kicks off once the opportunity is successfully closed.
However, project managers and professional services providers need to work on many steps while handling the opportunity stage of a project.
From creating proposals to iteratively figuring out what works best for the client and the business, they use data analytics to ensure the proposals offer the best value to the client.
PSA software solution automates every step through a Proposal Management module so that opportunities can be closed quickly.
It allows for improved version control of proposals so that multiple people can work on proposals in parallel and make proposal templates standardized so that they are easier to build, share and approve.
2.It has features to manage and deploy resources dynamically: PSA Software solutions offer a holistic view of the resources available in the system through a Resource Management module, giving you a detailed view of the utilized and available resource bandwidths, mapped and traceable through billing units.
It is a relief when you can manage resources across projects and seamlessly onboard, transition, or off-board them.
3.It allows you to reduce project costs: PSA Software solutions offer updated reporting and analytics that you can use to evaluate project parts.
The available insights can be re-used or tweaked as per project priorities and changing client requirements, helping you reduce project costs efficiently.
Modules to manage Project Financials and Project Margins help keep project costs at bay.
4.It helps better predict project outcomes: PSA software solution helps keep track of historical data so you can use benchmarking techniques to understand the direction in which your projects are heading.
Taking into consideration past learnings helps project managers have a strategic approach to forecasting project outcomes with low error rates.
5.It lets you track and fix project inefficiencies: Professional Services Automation software solutions have a feature that helps track activity history and edit history on the project.
It facilitates collaboration and helps project managers break silos between multiple resources assigned to a project.
You can then align resources through the Resource Management module by taking measures such as root cause analysis which enables your team to fix any bottlenecks in the project delivery process.
6.It supports you in performing capacity planning: By keeping transparency around project demand in terms of time units (hours, days, weeks, and so on) in a tailored and realistic manner through a TImesheet Management module, PSA software solutions help you plan capacity better so that you can figure out the project’s resource requirements in terms of the number of billing hours, required subject matter expertise levels, and past project experiences.
Professional Services Automation software solutions are evolving with the ever-changing needs of project managers to manage complex projects of varying duration and scope.
Superior automation makes PSA software solutions reliable and fail-safe, helping you work on multiple workstreams in tandem and switch contexts aptly.
From opportunity to planning to the delivery outcome, automation allows you to take care of operational bits better, and you can utilize your manual efforts on the strategic aspects of projects more.
It lets you have a big-picture understanding, keep data-informed decisions in the system, make the project delivery journey more collaborative, and ultimately be more precise with your planning and execution.
PSA Software solutions thus help you set the right direction of project delivery.
They are for those who strive to simplify complex projects by breaking them into smaller modules and efficiently planning each module in a sophisticated yet simplified manner.